Bid Support Application

28/Aug/2008

* ALL FIELDS ARE MANDATORY  This is an application for funding assistance from CINZ. Please be as specific as possible with your information. If the international body provides a formal set of bid criteria it should be obtained before completing this application as many of the answers to the questions we are asking will be provided from this document. IMPORTANT: Please note there is a ‘Save So Far’ button at the end of each section. This protects against losing information in case of technical difficulties. If you need to retrieve information for any reason please contact Dow Communications on 09 307 9746. BACKGROUND INFORMATION Name of Local Host Organisation/Association seeking assistance   Legal Status of the organisation bidding e.g. Registered Company, Trust, Incorporated Society, Business Partnership, etc   Contact details for the person representing the applicant: Full Name   Title   Address   Phone Number   Email   Name of Conference   Proposed Dates Month      Year   Proposed Location City/Region   Number of Days of Conference (this should include set up and break down if relevant)   Estimated total attendance for this New Zealand conference (include delegates, accompanying persons, trade exhibitors, etc. NB This total will be a higher number than the DELEGATES ONLY total below)   Estimated number of DELEGATES ONLY attending by geographical origin Home Country    # Delegates New Zealand      Australia      Asia      Japan      Europe      United Kingdom      United States      Canada      Total      What opportunities exist for the following? Satellite Conferences:   Pre & Post Conference touring:   Global Media Exposure for New Zealand:   Technology Transfer to New Zealand:   Social/Cultural benefits for New Zealand:   Other:   Historical data related to this conference(last three Conferences held): NB It is essential that this information, especially as far as numbers are concerned, is as accurate as possible. Date   # Delegates   Country   City   Venue     Date   # Delegates   Country   City   Venue     Date   # Delegates   Country   City   Venue   BID INFORMATION When will your organisation/association formally decide to proceed with the bid?   When does the bid need to be lodged?   Who will present the bid on behalf of New Zealand?   Who will decide the outcome and how many persons will be involved in the decision making process? i.e. This answer will be determined by whether the decision will be made by a small Executive Council or by all voting delegates?   Please provide a timeline for the bidding process with all key dates   In percentage terms what is your estimation of the chances of success for the New Zealand bid? (Give reasons for your estimate)   Who is New Zealand bidding against?   What lobbying has been done to date to secure this conference for New Zealand?   What specific support are you seeking from CINZ? 1.) Is a full detailed budget required as part of the formal bid presentation?   2.) Will you need assistance with any formal bid documentation?   3.) To whom will the bid be presented? i.e. a small council of 10-12 persons or all voting delegates at the conference.   4.) Only very limited funding is available to assist with international travel. If you feel you can make your own way to present the bid please indicate, otherwise please specify what assistance you are seeking for travel.   5.) Standard promotional literature and a DVD are available for use on-site as part of the bid support. Please advise what additional assistance you may be seeking in the presentation of the bid (such as promotional booth).   What is the current status of the bid process? E.g. Has the NZ Association formally approved the presentation of a bid?   Have you approached any other organisation for assistance for this bid?   Have you entered into any arrangements with suppliers?   Is there anything further we need to know?   CONFIRMATION AND ACKNOWLEDGEMENT I (your full name)   have read and understood all the requirements for an application for bid funding from Conventions & Incentives New Zealand and state that the details provided are true and correct.